Formal letter to principal, Format and Samples- SuperThirty

Many students who are studying in class 6th to 12th often search for formal letter to principal (Letter format and Samples) so that they can know how to write a letter to the principal in the right way. It is the most common and important subject in school time. Often in students’ exams also, they are asked about how to write a letter to the principal. Today by reading this article you will understand how a letter should be written to the principal. Here, everything about the letter to the principal, its format and sample is being given in detail.

Students write a letter to the principal for many reasons, knowing some of those reasons, today we are discussing here on how a letter related to it should be written. Many students write letters regarding their illness and some to ask for leave due to family travel. Some students write letters to the principal asking them to attend the wedding of their relatives. Some students write letters to the principal for other reasons. Let’s look at samples of writing a letter to the principal by considering the reasons for writing the letter.

Letter to principal – Format and Samples

If you study in any school, you must have had the need to write a letter to the principal at some point of time. The format of writing a letter to the principal given here will be useful to you. If any question related to letter writing comes in your exam, then by understanding it you will be able to answer it properly. The letter given here can be called a formal letter to principal. Remember that when you are writing a letter, your letter should be clear and organized.

In a formal letter, it is very important to have the principal’s address, date, subject, polite greeting or request etc. It is very important to include the topic why you are writing the letter in the letter. When you are concluding the letter, be sure to write a polite closing at the end, and your signature on the left side of the letter.

When you are writing a formal letter to the principal, it is very important to mention the exact dates in it. If you are writing a letter to take leave, then you should write the reason for taking leave clearly. If you write this, it is important to track attendance, manage leave requests and include school records.

Some important points of formal letter to principal

If you are writing a formal letter to the principal, then first go over some important points given here. Because this must be there in your letter. Otherwise the meaning of writing the letter will be lost.

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Today’s Date]
[Principal’s Name]
[School Name]
[School Address]
[City, State, ZIP Code]

Let us now use the important points mentioned above in the letter and see how they are used.

Table of Contents

An example of letter to principal

Dear [Principal’s Name],

I hope you are healthy and happy. My name is Rakesh [Student Name], and I am a GREAT 8th [grade/position] student in Sarvodya Public School [School Name]. I am writing to your attention for taking leave due to my illness [reason for writing the letter].

[Now explain briefly the reason for writing the letter. Write down any relevant details or events in full detail.]

Keep in mind that you are writing to make a request, so please [state your request or suggestion] here. I believe [write clearly why you believe your request or suggestion is valid and beneficial to the school/community].

Furthermore, I would like to express my gratitude to you for your dedication to the well-being and academic success of the students at Sarvodya Public School [school name]. Your leadership and commitment are truly appreciated by both the faculty and students.

Thank you for taking the time to consider my request. I am confident that your decision will be in my best interest. If you require any further information or clarification regarding this matter, please do not hesitate to contact me on my mobile number [your phone number] or my email ID [your email address].

Once again, thank you for your attention to this matter.

Sincerely,

[Your Name]

[Signature if sending a hard copy]

[Your Contact Information]

We hope that this example of letter to principal will prove to be a good guide on how the letter should be written. Using this you will be able to request any kind of leave or present your views to the Principal.

Sample 1: Request for leave to attend brother’s marriage ceremony.

Sangeeta Kumari
18, Gali No. 5, Sarita Vihar
New Delhi – 110076
01/01/2024

Subject: Request for application for leave for two days

Respected sir,

I am Sangeeta Kumari, 8th class student. I am happy to inform that I have to attend my brother’s wedding on 21st and 25th of this month. Due to attending this marriage function, I am unable to come to school for 5 days. I promise you that I will complete all my school homework on time.

If you need any further clarity in this regard, you can contact my email ID. thanks for your help.

Regards,

Sangeeta Kumari
8th class a
Roll number 25

Note: If you have to attend the marriage ceremony of your brother, relative or any friend, then you can request for leave by writing a letter like Sample 1 (letter to principal) mentioned above.

Sample 2: Application letter to the principal for medical treatment

Subject: Leave Application for Medical Treatment

Dear Amit, Sir [Principal’s Name],

I hope this letter will bring you good health and happiness. My name is Rohit Sharma [your name], student of class 10 [your class] in your reputed institute. My class roll number is 99024 [your roll number].

I am writing this letter to your attention because of my health problems which have necessitated my temporary absence from school. Sadly, I have been experiencing ongoing health problems recently. I need immediate medical attention. After consulting my physician, it has been advised that I undergo a medical treatment which may last until May 10, 2024 [retirement period].

This treatment is essential for my well-being, and it may take longer than May 10, 2024 [additional time, if any] for me to fully recover. I assure you that I will diligently follow all prescribed medical protocols to speed up my recovery process.

During my absence, I am committed to continuing my studies to the best of my abilities. I will work diligently on all assignments and seek assistance from my teachers if necessary, to ensure minimal disruption to my academic progress.

Therefore, I request you to grant me leave from 20 April 2024 [start date] to 10 May 2024 [end date], or until I am deemed fit to resume regular classes. Your understanding and support in this matter will be greatly appreciated.

Thank you for considering my request, sir. I am looking forward to your favorable response.

Yours sincerely,

Rohit Sharma [Your Name]
10th Class [Your Class]
Roll No. 99024 [Your Roll Number]

Note: If you study in a school and have any kind of health related problem, then to take leave from school, you can write a medical leave letter to the principal as per the letter format mentioned above.

Sample 3: Request for emergency leave from school

Dear [Principal’s Name],

I hope this letter finds you well. Sir, my child is a student of 5th class in your school. I am writing this letter to request emergency leave from school for my child, Sohan [child’s name], due to a family emergency that requires our immediate attention and attendance.

I have to go to Kolkata with my family because my mother-in-law is unwell. You know I can’t leave my child alone in Delhi. [Provide a brief description of the emergency, such as a family member’s illness, accident, or other urgent situation]

In this emergency situation, it is necessary for my child to be with our family in this difficult time. Therefore, it is my humble request that Sohan [child’s name] be granted emergency leave from 20 April 2024 [start date] to 5 March 2024 [end date].

During this period, I will ensure that my child keeps up with his school work and will also help my child make up for missed assignments or exams. I will also communicate with teacher [name of child’s teacher] to stay updated on class activities and assignments.

I understand the importance of the child’s regular attendance at school, and I sincerely apologize for any inconvenience caused by my child’s absence. However, I hope you can understand our emergency situation and accept this request.

Thank you for your understanding and cooperation. Please let me know if there are any further steps I need to take or if you need any additional information.